Current Minutes
JANUARY 2008
( For any additional minutes please contact the Weaverville Fire Protection District )
MINUTES
WEAVERVILLE FIRE PROTECTION DISTRICT
Regular Meeting – January 14, 2008
CALL TO ORDER: The Regular Meeting of the Weaverville Fire Protection District was called to order by Vice-Chairman Mike Williams at 1700 hours. Members present: Mike Williams, Bill Britton, Larry Helsley and Steve Howard. Members Absent: George Owen. Others present: Fire Chief Richard Smith, Assistant Chief Cindy Shortt, former County Counsel David Hammer, Mo Lovely, Jack Roger & Lara Graham of USFS, Sleepers Tim Wenzel & Keith Heryford and Clerk Marjie Maddox.
I. CONSENT AGENDA:
A) Approve Minutes of Regular Meeting on December 10, 2007 - MSC: Helsley/Britton to approve the Regular Minutes of December 10, 2007 as presented.
B) Approve Warrant List and Journal Entry - MSC: Britton/Howard to approve Warrant List and Journal Entries as presented.
II. INTRODUCTION OF NEW DIRECTOR STEVE HOWARD: Mr. Britton thanked Mr. Carrington for his years of dedicated service to the Board as a Volunteer. Chairman Helsley introduced Steve Howard as the New Board member.III. ACTION ITEMS:
A) Discussion/Action CalPERS response to Termination of contract and pay off obligation of approximately $275,000 - Mr. Britton reported that the CalPERS offer of $257,000 but-our is firm, we are offered a 10 year or a 15 year buy-out at the same interest rate of 7 3/4% . We have a proposal from Umpqua bank that covers five years of the loan at 6.01%, we will have to refinance in 5 years. The question is where the interest rates will be at the end of the 5 years. Umpqua also wants collateral for the loan, there was discussion regarding collateral. Every month that we wait after January will add $1700 to the total amount of the loan in interest. Public Comment - Mr. Lovely suggested using the Oil Fire School grounds or Station 2 instead for collateral if needed. MSC: Britton/Helsley approve Resolution 07-04 to terminate the contract between CalPERS and the Fire District. Roll Call Vote = Britton - Aye, Howard - Aye, Helsley - Aye, Williams - Aye and Owen - Absent.
B) Consider/Action sell or lease Oil Fire School Grounds to Mr. & Mrs. Johansing of Johnasing's Recycling in Hayfork - Mr. & Mrs. Johansing were absent, remove item from the agenda.
C) Discussion/Accept annual audit from Gregor Professional - MSC - Britton/Howard to accept annaul audit from Gregor Professional.
D) Discussion/Accept quote for Annual Audit from Don Rynolds CPS - The following topics were discussed: Are the Districts audits currently meeting the law? What are the T.C. Auditors Office thoughts on Gregor and why have other Special Districts switched? This Action Item is tabled for further information.
E) Discussion/Accept former County Counsel David Hammer to volunteer as an advisor on legal matters to the Fire District - Vice-Chairman Williams introduced Mr. David Hammer. Mr. Hammer explained the legal services that he will provide to the District. Public Comment - Mr. Lovely suggested for Mr. Hammer to set up a Brown Act seminar for the District. MSC - Britton/Howard accept former County Counsel David Hammer to volunteer as an advisor on legal matters to the Fire District.
F) Discussion/Accept prescribed burn "Croften Wildlife Enhancement" presented for the District by Lara Graham with USFS - Lara Graham presented the prescribed burn, asking for the District and Departments support. The burn will be 80 acres with the nearest home 150 feet away. Community Meetings will be held in the spring for the public and East Weaver residents. The burn is tentatively scheduled for November 2008. Chief Smith stated that the District can not commit to personnel this far in advance and will look at the possibility closer to the burn date. Public Comment - Mr. Lovely stated that in 1999 there was not enough man power for the Lewiston Burn. Mr. Lovely also stated that the Fire Departments should be reimbursed for equipment. District Comment - For community support USFS should advertise the burn as public safety and start with flyers and information now.
IV. DEPARTMENT AND BUSINESS REPORTS:
A) Fire Chief/Marshals Report - Chief Smith reported:
Inspections: Behavioral Health (Safety Inspection).
Plan Reviews: Martin Road (Garage), Fisher Price Road (House Plans), Saw Mill Saloon (Remodel Plans) and Weaver Bally Road (Proposed Development).
Hydrants: Chief Smith measured the distance from the hydrant to the proposed building site on Fisher Price Road.
Vehicles: Quarterly Inspections were conducted on E-2131, E-2121 and WT-32 by Trinity Quick Lube and Repair.
Station One: The Overhead Door Company has completed the repairs on the door opener. Keith Heryford replaced the apparatus bay night light with a new florescent light.
OES: Chief Smith participated in a conference call for the fall meeting.
Meetings: Chief Smith attended the following meetings: EOO/AH (working on County OES Emergency Plan), Recruitment Committee (Ran a press release, we have not received any applications in response to the article, however we have received one application not related. Regional Instructor Orientation & Ethical Leadership in the classroom Training (both are required to teach State Fire Training Classes), Gary Emery (District legal boundaries, Gary provided Chief Smith with an updated map), Bill Brobst from Umpqua Bank (Loan for CalPERS but-out), Emergency Care AD-HOC meeting (Recruitment, impact fees, discounts and possible live fire training. Communications, New phone line installed this has eliminated the delay in the fire net system, new repeaters have been recalled), TCCA (EMS background checks through Nor-Cal, Volunteer appreciation cards, Letter to PUD of possible discount for volunteers, Cal-fire stations are shut down for the season and the new station60 has not been accepted yet, announcement of EMS expo at the end of February), David Hammer and Jack Rogers & Lara Graham (Proposed prescribed burn).
Comments: Chief Smith would like to start the planning for the Awards Banquet for February.
B) Fire Department Report - Assistant Chief Shortt reported that the Department had 430 calls for 2007 which is down by 24 calls for the past 2 years. The snow was uneventful, the Department assisted with local flooding and filling of sand bags. Several Volunteers showed for calls during the snow for extra man power on medicals. Trainings are on schedule with Kyle Johnson of Cal-Fire currently focusing on Decon and Haz-Mat. Firefighter Tyrrell turned in his gear today to go into the Marines, Good Luck Daniel. The Department is getting ready for Valentines Day this year on Thursday February 14th and will be selling flowers at ACE.
C) Sleeper Program Reports -
Station One - Time Wenzel reported that security has been fine, he has been shoveling snow to keep the exits clear. Tim and Keith are still planning on working on the floors in the next couple of months.
Station Two - Keith Heryford reported that he has been working on the inventory upstairs and on the bay lights. Keith has moved a shelf to house parts from engine 3 to keep them up off of the floor.
D) Committee Reports -
Reimbursement/Impact Fee Committee - Mr. Britton has been exploring potential funding issues. Mr. Hammer advised the Board of code section 13906, 13907 and 13919 "They may impose fees by ordinance, may charge a fee to tax payers that is less than for the same services as out side of the District and may waive a fee if waiver is by Resolution showing in the publics interest".
Background Check Committee - Chief Smith reported that Eric Palmer is in limbo about how much a background check will cost, with their personnel issues TCSO would have to pay overtime.
CalPERS Committee - Remove from the agenda.
Recruitment Committee - Chief Smith reported about the press release, there has been no sucess of recruiting volunteers with it.
E) Directors Reports - Mr. Helsley thanked Assistant Chief Shortt for resurrecting the Squirt.
PUBLIC COMMENTS: Mr. Lovely suggested if each member of the board recruited one person that would double the man power. Mr. Lovely commented that the District needs to get rid of the OES truck, District coverage comes first.
CORRESPONDENCE: None
ADJOURNMENT: There being no further business, the meting was adjourned. MSC - Howard/Helsley motioned for the meeting to be adjourned at 1828 hours.
APPROVED: February 11, 2008