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Current MinutesApril 13, 2009 ( For any additional minutes please contact the Weaverville Fire Protection District ) MINUTESWEAVERVILLE FIRE PROTECTION DISTRICTRegular Meeting April 13, 2009I. CALL TO ORDER: The Regular Meeting of the Weaverville Fire Protection District was called to order by Chairman Mike Williams at 1700 hours. Members present: Mike Williams, Steve Howard, Bill Britton, Larry Helsley and George Owen. Members Absent: None. Others Present: Acting Fire Chief Cindy Shortt, Legal Advisor David Hammer, Engineer Chris Prindiville, Michael Howard and Clerk Marjie Maddox. II. CONSENT AGENDA: A. Approve Minutes of Regular Meeting March 9, 2009 B. Approve Warrant List and Journal Entries MSC: Owen/Britton to approve minutes with one amendment to section E. Warrant List and Journal Entries were approved as presented. III. ACTION ITEMS: A. Discuss/Approve Training Reimbursement for 67 Hour Course Mr. Britton reported over 20 students attended the class and it is now over. A policy is pending the training reimbursement committee having a meeting. There was discussion regarding paying just the 67 hour training and addressing the policy at a later date. Two students only completed the S-130 portion of the class, it was discussed if they should be covered, not be covered or be covered at 50% due to obtaining a lesser certificate. It was discussed that if you dropped out, you should not be reimbursed, not being able to complete the class due to an acceptable absence should be approved. Acting Chief Shortt reported the Department decided a certificate of completion would be obtained before the class should be reimbursed. The board asked for the Department to discuss this at their next meeting and make a recommendation to the board of how they would like to see the reimbursements made. Mr. Prindiville was asked by the board to meet with the Reimbursement committee and report their recommendation back to the Board. B. Discuss/Approve Purchase of Engine Brake for E-2131 Mr. Owen suggested tabling this action item for the next Regular Scheduled Meeting due to the bids submitted being inconsistent. Mr. Owen requested Mr. Corbett attend the next meeting to discuss the invoices. C. Discuss/Accept Annual Audit Performed by Gregory Professional Corporation MSC: Helsley/Owen to accept the audit provided by Gregory Professional. D. Discuss/Approve Hood System Upgrade Bid by Shasta Fire Equipment There was discussion regarding what classifies a commercial kitchen. Acting Chief Shortt stated that we are not considered a commercial kitchen, it meets certain requirements and we are not required to have a hood system. Acting Chief Shortt also stated that we do not have to have a commercial kitchen to have fundraising if the organizations are 501 c 3. There was discussion regarding the servicing of the Hood System by another company. IV. CLOSED SESSION (Government code section 54957) No public comment. Entered into closed session at 1736 hours. V. REPORT OF CLOSED SESSION (Government code section 54957.1 (b)) Report from closed session at 1756 hours. Chairman Williams reported from closed session, it was moved and carried to appoint Scott Alvord to the position of Interim Fire Chief/Marshal effective April 20, 2009 and terminating October 15, 2009, unless the date of termination is extended, subject to negotiation a monthly salary of not more that $3,500 per month. Chairman Mike Williams is authorized to sign the contract, which is to be approved as to form by Legal Advisor David Hammer. Mr. Howard stated Acting Fire Chief Cindy Shortt was a vital part of the Fire Department; the board would like her to help the new Fire Chief to become successful. The board thanked her and noted that they support her. VI. DEPARTMENT AND BUSINESS REPORTS: A. Fire Chief/Marshals Report Acting Fire Chief Cindy Shortt reported: Plan Checks: Duplex on Park Street, 1 house and 1 house and garage. Meetings: EMS expo 75 people attended. RT-130 for Private Contractors Volunteers helped the USFS, 220 people showed for the class. Pandemic flue meeting, every 15 minutes, TCCA Rachel Allen reported $293,000 in unspent title III funds. B. Fire Department Report Acting Chief Shortt reported: Several E-mails and faxes have gone out for the E-one essay contest and we have received positive feedback. The department has 1 new Firefighter and 2 new junior applications. Decon training went well with the acceptations of the condition of the Decon; there were 20 people in attendance. State Fire Marshal certified RIC class is coming up, Haz-Mat is May 16 & 17, and RT-130 is April 15 & 22. The Texas Holdem Casino Night fundraiser was fun, Chief Shortt thanked everyone who made it happen, and $4,200 in proceeds and $1,200 in sponsorships were raised. C. Sleeper Program Report No Report. D. Committee Reports Background Check Committee No report. Recruitment Committee No report. Negotiation Committee Still ongoing, will have a meeting with Mr. Alvord to discuss labor negotiations. Training Policy Committee No report. Collections Committee Mr. Hammer reported that he is working on getting a copy of the Trinity County Collections Policy. E. Director Reports Mr. Helsley reported he is working on acquiring approximately 50 surplused radios for departments that may need them. Mr. Britton reported he is working on finding a new home for the Decon at the old CDF station. Mr. Howard reported that he will not be transferring out of town, he will be staying local. VII. PUBLIC COMMENTS: There was a report the North Coast Air Quality has a grant that might help with the Diesel Exhaust filters. VIII. CORRESPONDENCE: IX. ADJOURNMENT: There being no further business the meeting was adjourned at 1836 hours. Approved: May 11, 2009
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